Presentation Guidelines

If you are participating as either a speaker or poster presenter at the APSCVIR 2018 Meeting, please read through the information below. If you have any queries please contact apscvir18@tcc.co.nz 

Registration

All presenting authors (oral and poster) must register and pay for the Meeting unless you have been advised otherwise in your acceptance email. Accepted authors have until the 12th January to register with the earlybird discount, please use the link in the email sent to you to register or email apscvir18@tcc.co.nz. If you have not registered by the deadline advised, we may remove your presentation / poster from the program.

Oral Presentations

Your oral presentation is comprised of a specific presentation time, further details about the date and time for your presentation will be sent in January, Please ensure you refer to this email for your specific session time. You must ensure your presentation will not exceed the time allocated as this will impact on the proceeding speakers. There will be a countdown clock on display and once your allocated presentation time is complete, the AV technician will automatically advance your presentation to the final slide and you must complete your presentation immediately.

Slide Setup

Please save your slide setup in 16:9 ratio (widescreen) to fit the projection being used. If you have any disclosures to make (such as conflict of interest or funding support from commercial organisations) please ensure you include a slide at the start of your presentation.

There are two PowerPoint slide templates you can choose from to prepare for your presentation. Slide template one (dark background) or Slide template two (white background).

At The Venue

Your venue will be equipped with a laptop and data projector and you will have the choice of a lectern microphone, lapel microphone or handheld microphone.  If you require any other equipment please advise us (apscvir18@tcc.co.nz). The venue is also set up for Mac users.

Please load your presentation at the speaker’s preparation room at least 2 hours prior to your presentation.  We recommend bringing two copies of your presentation on two separate memory sticks.

The speaker preparation room will be open at the following times:

Thursday 8 March           0800 – 1800hrs
Friday 9 March                0800 – 1800hrs
Saturday 10 March          0800 – 1800hrs
Sunday 11 March            0800 – 1230hrs


Poster Guidelines

E-Poster

The Organisers request all accepted poster presenters provide an electronic poster that will be displayed in the dedicated E-Poster room. Please review the specific instructions below for preparing your E-Poster. The final PDF version of your poster must be emailed to apscvir18@tcc.co.nz by Wednesday 7 February.

All posters must be created in a vertical format with the pixel ratio of 1080 wide by 1920 high (if creating in Microsoft Word or PowerPoint, set your page to 10.8cm wide x 19.2cm high. Please ensure you review the additional guidelines provided.

Two templates in PowerPoint have been provided to assist you in your preparation of your e-poster which you are welcome to use as needed:  Template one  or Template two

 

Printed Poster Display

For a select few cases where a printed poster is a requirement of the funding organisation, these will be accommodated at the Meeting. If you are required to bring a printed poster, please email apscvir18@tcc.co.nz immediately to ensure you can be assigned a poster board number and display board.

Posters will be viewable from 10:30am Thursday to 11:00am on Sunday. You are requested to hang your poster in the Marlborough Promenade on Level 5, by 10:00am on Thursday 8th March. Your poster must be removed by 12:00pm on Sunday 11th March or it may be destroyed, posters must not be removed before 11:00am on Sunday 11th March.

Please format your poster to the below requirements and bring your poster with you to the Meeting.   

• Each poster is limited in size to 1186mm high x 900mm wide - portrait orientation is required. Nothing larger can be accommodated.

• Poster boards will be Velcro compatible. Please bring the hook side of Velcro with you to attach your poster to the board.

• The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.

• Poster board numbers will be emailed in February.

• It is the authors responsibility to remove their poster by midday on Sunday 11th March, posters left at this time may be destroyed.


If you have any queries please contact us at apscvir18@tcc.co.nz

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